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Cost of Trade show Shipping in Canada

Trade show shipping is one of the vital aspects of trade show business. If you are the organizer of a trade show, or maybe an exhibitor, then one question will undoubtedly be on your mind. How do you get your equipment, booths and display tech to the show site? Trade show shipping is the answer! At All Freight Shipping, we specialize in helping you deliver your equipment and other trade show essentials to your desired locations in Canada. Knowing all these, you must be wondering what the cost of trade show shipping is.

In this article, we will be answering the question of trade show shipping pricing and more. Whether or not you use trade show shipping can be a significant determinant of your trade show’s success. If you want your equipment, exhibits, and other products to be on-site on time and in good condition, trade show shipping is your best option. However, it is understandable that you are worried about the price of trade show shipping. For starters, the cost of trade show shipping is not as high as you think.

Moreover, if you properly handle planning and logistics by sending all your goods at once, the price is reduced further. In this article, we will be discussing all you need to know about the cost of trade showing shipping. But first, let us look at why you need trade show shipping services.

Do I need Trade show Shipping?

Without a doubt, the answer is yes. If you are in the trade show business, whether as an organizer or an exhibitor, you need trade show shipping. Let us show you a few reasons you must secure trade show shipping services for yourself.


Trade show shipping companies specialize in moving trade show exhibits and equipment. This means fewer chances of mistakes, such as misplacement of goods and damages, among others. Also, they work closely with contractors and local unions to ensure that you get the best services possible.

Lower costs

Contrary to popular belief, trade show shipping pricing is not always on the high side. Moreover, securing the services of a trade show shipping company near you will reduce overall transports costs. You can gather up all your equipment, display pieces etx, and cart them over to your trade show venue in a single shipment.

Better timing

A successful trade show exhibition is all about proper planning and timing. Most small-packages shippers do not work weekends, or they require extra charges. This can cause a significant setback for you, especially if it means your equipment and tech may not make it to your trade show. However, trade show shipping companies are not bound by the day of the week, only by your timeline.


Without a doubt, while you are shipping your trade show essentials, you will want continuous updates about its progress. Trade show shipping companies offer a variety of ways to obtain updated tracking information for your shipments. That way, you can rest assured that the delivery of your exhibits to its destination on time.

On-site Support

Finally, who doesn’t love extra capable hands on deck? Trade show shipping companies offer on-site managers for your exhibits. Their sole duty is to monitor your inbound shipments. Also, they ensure a quick set-up and breakdown of your equipment and other accessories. 

If you are wondering where to get excellent trade show shipping services, please reach out to us.

The Cost of Trade Show Shipping

Once you figure out that you need trade show shipping services, the next big question is – what is the price of trade show shipping? In the following few paragraphs, we will answer your questions on the cost of trade show shipping as much as possible.

Typically, the cost of shipping usually takes between 10-15% of your trade show budget. However, these numbers are not set in stone as they are only an educated estimate. It may be impossible to give you an exact figure for the cost of shipping your materials to your trade show. This is because several factors can influence trade show shipping pricing. However, we can give you an estimate of what you can expect to spend on shipping costs.

More often than not, your shipment’s weight is the primary determinant of the cost of your trade show shipping. Sometimes, size and shape are also taken into account, but this is less common. The weight of your trade show equipment, display materials, and furniture contributes significantly to the shipping bill you get. This means that the heavier your shipment, the higher the cost of your shipping.

Generally, the highest trade show shipping rate is $1.72 per pound. This is a flat charge without a discount. Depending on the trade show shipping company you use, you may enjoy various discounts that can lower your expenses. Therefore, if you are wondering what the price of your trade show shipping will be, calculating the weight of your shipment will give you a good idea. Also, whether or not your shipment will occupy one full truckload or less-than-truckload can influence the cost.

That being said, you should forego heavier equipment, materials and furniture in favour of much lighter ones. This will go a long way in helping you keep the cost of your trade show shipping to the minimum possible. Furthermore, you may also use 10% of your total trade show cost as a guide to help you plan your trade show shipping budget.

Bringing It All Together

At All freight Shipping, we are committed to giving you the best trade show shipping experience at pocket-friendly prices. With proper planning and logistics, you will find that trade show shipping pricing is set to provide you with the best value. If you are wondering how much the shipping for your trade show will cost, please reach out to us. We can give you a quote.

We also have experts who can provide advice on your best shipping methods, routes, permits, and other fine details. Do you need to move a truckload or less of your trade show essentials? Call+16476915535 to speak with a friendly representative today.